Key conditions of hire

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Hirers must be 18 years or older.

As the hirer, you are deemed to be in charge and must be present throughout the hire period, for the purposes of the Premises Licence and to indemnify the Trustees of Milton Keynes Village Hall against fines, claims or expenses arising out of any breach of the licence from the letting.

Please familiarise yourself with and adhere to the General Emergency Evacuation Plan for Milton Keynes and Broughton Village Hall.

The hirer shall not sublet or transfer this booking to any other person or organisation.

The hire is for the Hall only and not the surrounding outside areas. The surrounding land is for public use and not under the jurisdiction of the Village Hall Trustees.

The hirer is not permitted to erect any external structures including but not limited to Barbecue Equipment, Gazebos, Tents, Marquees and inflatable structures such as Bouncy Castles on the surrounding land. This also includes ice cream, fish & chip vans etc.

It is not permitted to park vehicles of any kind on the surrounding land except in the marked public parking areas.

The hirer is responsible for ensuring that adequate stewarding is provided throughout the period of hire and that no nuisance is caused to local residents by any means, especially the playing of loud music.

The maximum capacity of the Hall must not exceed 100, including catering and bar staff.

The hirer is responsible for ensuring all payments are made a per the Hire Agreement.

It is important that you arrive promptly for your hire. You will be met by a member of the hall team who will open up, ensure you are fully aware of the hall facilities and requirements. If you are over 15 minutes late the team member will have left the site and you will have difficulty gaining entry for your hire.

No one (including caterers and entertainers) will be permitted entry to the building before the hirer arrives.

The Hall is to be left in a clean and tidy condition and all the furniture returned to the Storeroom after your booking.

If the hall is not left in a satisfactory condition, the return of your full security/damage deposit will not be made. A decision on the amount to be withheld and or any additional fees to be paid (taking into account any damage, untidiness/cleanliness, black sacks left at the hall, late exits etc) will be made by the Trustees after the event and you will be notified in writing within 10 working days of their decision.

Please ensure all waste is taken home (unless you have been advised there is space available in the outside bin).  Leaving rubbish at the hall will forfeit the return of some of your security/damage deposit.

Helium balloons must not be left on the ceilings as they set the intruder alarm off when they fall down. If any are found on the ceiling, £12.50 of your security/damage deposit will be withheld to cover the time taken to remove.

Use of smoke/bubble/foam machine(s) are prohibited.

The function MUST NOT CONTINUE BEYOND 10.00 pm, all music and/or dancing must stop by 10.00 pm to comply with Trustees requirements. If the event does overrun and you do not vacate the premises by the agreed hire time, you will be charged £50 for every 15 minutes delay/late finish (£200 for every 15 minutes after midnight). These fees will be deducted from the security/damage deposit and or charged in addition to the monies already paid for the hire if the fee is more than £200.

If you are given keys to the Hall and they are lost, £100 will be deducted from your security deposit.

If you leave the hall unlocked and unattended you will forfeit your full security deposit of £200 and will be liable for any damage that occurs to the hall prior to the time agreed with a member of the hall team arriving for the handover procedure.

If alcohol is to be sold a Personal Licence or a Temporary Events Licence must be obtained.  Permission from the Trustees must be sought prior to applying for a Temporary Events Licence from the Licensing Team at Milton Keynes Council.

The hirer is responsible for obtaining any licences required for any type of function and will be responsible for observing all regulations which may be stipulated by any outside authority.

The following must not be brought into the Hall: live animals, except Guide, Hearing or assistance Dogs, anything inflammable or explosive, such as candles (with the exception of candles on cakes which will be blown out immediately), indoor fireworks or articles producing an offensive smell, steam, gas, etc.

Milton Keynes Village Hall has a policy of NO SMOKING and this must be adhered to at all times. Smoke detectors are fitted on all the ceilings throughout the building.

No fittings or fixtures may be moved or additions made to the lighting, without consent.

FIRE EXITS must not be obstructed in any way. They must be unlocked and unbolted before your function and locked and bolted after. Fire Action notices are displayed in each room of the hall and give instructions on what to do when the fire alarm is heard (or seen), please ensure you familiarise yourself with the notice instructions. After contacting the fire brigade please also ensure that you contact the Hall Coordinator or one of the name contacts in the Hirer’s Guide if the alarm goes off.

All electrical equipment brought into the Village Hall must have a current Portable Appliance Test Certificate.

No auxiliary cooking or heating equipment is permitted to be used.

Please ask all your guests to leave the Hall and car park as quietly as possible so they do not disturb local residents.

The hirer is responsible for putting in place appropriate insurance for their hire/event.  Please refer to Clause 4 of our Standard Conditions of Hire and the Hirers’ Public Liability Summary of Cover, both available on our website and downloadable.

The Trustees are insured against claimed arising out of our own negligence.

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